If you are thinking of running in-person sessions for your Dojo, you need to make sure they are in compliance with the guidance of your local health authorities and your host venue. This article offers some points for you to consider when making this decision and planning your sessions if it is possible for you to do so. You know your club best, so think about the areas below as is suitable for you and your club members.
Before you schedule an in-person session you need to check the guidance of your local health authorities and confirm that indoor in-person events can take place. You should check what numbers are allowed given the type of activity and the type of venue where you will be hosting it.
You should speak with staff of the venue and agree to adhere to their guidance. You should ask them about the measures they already have in place and their expectations on you and other club participants.Areas to consider include:
- Capacity of the room, room layout, air circulation
- Need for signage or assigned seating
- Staggered times for arrival, breaks, and pick-up
Cleaning and hygiene
- Hand washing facilities and sanitiser
- Cleaning of IT equipment
- Not sharing IT equipment
Managing contact tracing
- Ticketing your event, managing check-in, or keeping an attendance list
- The reporting procedure if an attendee tests positive
Awareness of symptoms
- All people in attendance are made aware of symptoms in advance and are not displaying symptoms
- Temperature checks at home, or managed by the venue
- Need for additional volunteers or venue staff to manage the session
- Need to assign volunteers to a set group of attendees
- Use of face coverings and if there are different requirements for different age groups
Once you and the venue staff have determined the appropriate safety measures these need to be communicated to the parents/guardians of club attendees and all Dojos volunteers.
Find out more information on this and other approaches to run your Dojo during the pandemic on our "Ways to run" webpage.