Background Checking - Poland

Keeping young people safe is of paramount importance to the entire CoderDojo community. This section covers background checking requirements for safeguarding children and young people while running a Dojo in Poland.

Name of certificate: National Criminal Record

Department responsible for criminal records: Ministerstwo Sprawiedliwości/National Criminal Register (KRK)

Information website: Here

Where to apply?

You can either apply online here or in person here: 

Biuro Informacyjne,

Krajowego Rejestru Karnego,

Ministerstwo Sprawiedliwości,

Czerniakowska 100,

00-454 Warszawa,

Poland

Information Points located in courts here.

How to apply?

Please follow the steps below to obtain a certificate:

1. Fill out the following form: “Request for information about a person” (RTF format)

*Here you can find a sample form with translations of respective fields. Please, note that it is essential that the filled form has your original signature.

2. Pay by transfer the amount of 30,00 PLN (or an equivalent of this fee) for issuing a           certificate into Ministry of Justice’s bank account which is:

NBP O/O Warszawa

PL 77 1010 1010 0400 1922 3100 0000

SWIFT (kod BIC): NBPLPLPW           

The bank details for a transfer regarding a certificate are as follow:

Narodowy Bank Polski

Oddział Okręgowy Warszawa

Plac Powstańców Warszawy 4

00-950 Warszawa

The money should be paid to:

Ministerstwo Sprawiedliwości

Al. Ujazdowskie 11

00 – 950 Warszawa

*Remember, a proof of payment has to be attached to the above-mentioned form.

In a transfer’s title please write ‘opłata za informację o osobie z KRK - name and surname, date of preparation the form’.

Please, make sure that the amount of money that will reach the Ministry of Justice’s bank account is 30 PLN or an equivalent. Some banks charge transfers and as a result, the Ministry of Justice does not obtain the full amount of required fee.

Send a filled form with a proof of payment by post to the address:

Biuro Informacyjne,

Krajowego Rejestru Karnego,

Ministerstwo Sprawiedliwości,

Czerniakowska 100,

00-454 Warszawa,

Poland.

Important: Forms sent by fax or email are not accepted.

If you are staying in Poland or you have established a representative in Poland, the form could be delivered to the National Criminal Register:

1. In the head office on Czerniakowska Street number 100 in Warsaw or,
2. In one of the Information Points located in courts (see link above).

 

Who can apply?

You can authorize a person to get a certificate for you. The person should have a valid authorization (power of attorney) signed by you. This document should also have the original signature of yours (therefore this document cannot be sent by e-mail or fax).

An authorization should state that a representative is entitled to submit a request for the information on your criminal record and to obtain a response. An authorization should be written in Polish or in English. A fee for an authorization is 17,00 PLN and if your representative submits a request at our headquarter in Warsaw it should be paid to:

Urząd Dzielnicy Warszawa-Mokotów

Ul. Rakowiecka 25/27

02-517 Warszawa

18 1030 1508 0000 0005 5002 3113

SWIFT CITIPLPX

IBAN PL

If your representative submits a request in one of the Information Points of the National Criminal Register the payment should be made to an appropriate account of the local authority.

An authorization and a proof of payment for an authorization fee must be attached to a form.

The alternative forms of payment for a certificate provided for clients staying in Poland or their representatives are:

• in form of court fee stamps,
• in cash at the Ministry of Justice box office
• in cash at the court box office.

As soon as they receive your request for a certificate from the National Criminal Register with all necessary attachments ie; a proof of payment (30 PLN) and optionally an authorization with a proof of payment (17 PLN) they will process your request.

Cost, payment and turnaround:

30 PLN

(47 PLN with 17 PLN proof of payment charge)

Turnaround:

7 days to issue a certificate.

Languages: Polish only. All translations have to be carried out by a person requesting a certificate.

Additional Information Contacts:

Information Office of the National Criminal Register

100 Czerniakowska Street

00-454 Warsaw

General information about activities of the Information Office of the National Criminal Register you can receive by calling the Clients Assistance of the National Criminal Register:

Telephone number: + 48 71 748 96 00 – choose 6 and than 2 .

e-mail: e-krk@ms.gov.pl

Office hours from Monday to Friday: 7:30 – 15:30

Director’s office (*Information about status and realisation of applications are not provided):

Telephone Number: +48 22 39 76 200

Fax Number: +48 22 39 76 205

E-mail: b-krk@ms.gov.pl