Template letter for contacting a venue

When setting up a Dojo, finding a suitable venue is very important. Dojos must take place in public venues, such as libraries, community centres, or educational institutions, or in public places of business, such as offices. When approaching a venue, you may like to use the letter below, which provides a brief outline of the CoderDojo movement and politely requests the free use of the venue’s space.

Subject: We’d like to use your venue for our CoderDojo

Hi [Name of venue manager],

My name is [your name],  and I am interested in starting a voluntary coding club for young people in our local community. This club will be part of a global movement called CoderDojo, whose mission is to provide children worldwide with new skills and opportunities by helping them learning to code for free in a fun, sociable, and creative environment.

I am currently looking for a space to host my club (Dojo) for free. Many Dojos are run in different organisations and centres around the world as part of their community engagement and education initiatives. Could you provide a space at your venue for a 2-hour time period on a [weekly/monthly] basis? The sessions will be attended by a small number of volunteers, youths, and their parents/guardians.

Any young person aged 7 to 17 can join a Dojo for free, where they will have the chance to take part in different programming projects, learn valuable skills for the future, and meet a whole new group of friends. Early exposure to these positive experiences encourages more young people to become interested in STEM pathways and careers.

You can learn more about what happens at a Dojo in this video: https://goo.gl/Luf2x8

I would be happy to discuss this further with you, so please do not hesitate to contact me.

Kind regards,

[your name]